AFTER HOURS PEDIATRICS PC
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU
MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
THE PRIVACY OF YOUR MEDICAL INFORMATION IS IMPORTANT TO US.
Our Legal Duty
We are required by applicable federal and state law to maintain the privacy of your medical information. We are also required to give
you this notice about our privacy practices, our legal duties, and your rights concerning your medical information. We must follow the
privacy practices that are described in this notice while it is in effect. This notice takes effect August 13, 2012.
We reserve the right to change our privacy practices and the terms of this notice at any time, provided such changes are permitted by
applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our notice effective for all
medical information that we maintain, including medical information we created or received before we made the changes. Before we
make a significant change in our privacy practices, we will change this notice and make the new notice available upon request.
You may request a copy of our notice at any time. For more information about our privacy practices, or for additional copies of this
notice, please contact us using the information listed at the end of this notice.
Organizations Covered by this Notice
This notice applies to the privacy practices of After Hours Pediatrics PC and includes all sites at which we may deliver health care
Uses and Disclosures of Medical Information
We use and disclose medical information about you for treatment, payment, and health care operations. For example:
Treatment: We may use your medical information to treat you or disclose your medical information to a physician or other health
care provider providing treatment to you.
Payment: We may use and disclose your medical information to obtain payment for services we provide to you.
Health Care Operations: We may use and disclose your medical information in connection with our health care operations. Health
care operations include quality assessment and improvement activities, reviewing the competence or qualifications of health care
professionals, evaluating practitioner and provider performance, conducting training programs, accreditation, certification, licensing or
To You and on Your Authorization: You may give us written authorization to use your medical information or to disclose it to
anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any
use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or
disclose your medical information for any reason except those described in this notice.
To Your Family and Friends: We must disclose your medical information to you, as described in the Individual rights section of this
notice. We may disclose your medical information to a family member, friend or other person to the extent necessary to help with your
health care or with payment for your health care, but only if you agree that we may do so.
Appointment Reminders: We may use your medical information to contact you to provide appointment reminders.
Persons Involved In Care: We may use or disclose medical information to notify, or assist in the notification of (including
identifying or locating) a family member, your personal representative or another person responsible for your care, your location, your
general condition, or death. If you are present, then prior to use or disclosure of your medical information, we will provide you with an
opportunity to object to such uses or disclosures. In the event of your incapacity or emergency circumstances, we will disclose
protected health information based on a determination using our professional judgment disclosing only protected health information
that is directly relevant to the person's involvement in your health care. We will also use our professional judgment and our experience
with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical
supplies, x-rays, or other similar forms of medical information.
Research: We may use or disclose your medical information for research purposes in limited circumstances. If used or disclosed for
this purpose your medical information will be summarized or coded so that you cannot be personally identified.
Death; Organ Donation: We may disclose the medical information of a deceased person to a coroner, medical examiner, funeral
director, or organ procurement organization for certain purposes.
Required by Law: We may use or disclose your medical information when we are required to do so by law. For example, we must
disclose your medical information to the U.S. Department of Health and Human Services upon request for purposes of determining
whether we are in compliance with federal privacy laws. We may disclose your medical information when authorized by workers'
compensation or similar laws. We may disclose your medical information to a government agency authorized to oversee the health
care system or government programs or its contractors, and to public health authorities for public health purposes.
Law Enforcement: We may disclose your medical information in response to a court or administrative order, subpoena, discovery
request, or other lawful process, under certain circumstances. Under limited circumstances, such as a court order, warrant, or grand
jury subpoena, we may disclose your medical information to law enforcement Officials. We may disclose limited information to a law
enforcement official concerning the medical information of a suspect, fugitive, material witness, crime victim or missing person. We
may disclose the medical information of an inmate or other person in lawful custody to a law enforcement official or correctional
institution under certain circumstances.
Abuse or Neglect: We may disclose your medical information to appropriate authorities if we reasonably believe that you are a
possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your medical
information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.
Access: You have the right to look at or get copies of your medical information, with limited exceptions. You may request that we
provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. You must
make a request in writing to obtain access to your medical information. You may obtain a form to request access by using the contact
information listed at the end of this notice. We may charge a reasonable fee for production of copies of your personal
Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your
medical information for purposes other than treatment, payment, health care operations or pursuant to an authorization and certain
other activities, for a period no more than six years from the date requested. We will provide you with the date on which we made the
disclosure, the name of the person or entity to whom we disclosed your medical information, a description of the medical information
we disclosed, the reason for the disclosure, and certain other information. If you request this accounting more than once in a 12-month
period, we may charge you a reasonable, cost-based fee for responding to these additional requests.
Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your medical information.
We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency).
Any agreement we may make to a request for additional restrictions must be in writing signed by a person authorized to make such an
agreement on our behalf. We will not be bound unless our agreement is so memorialized in writing.
Confidential Communication: Your have the right to request that we communicate with you about your medical information by
alternative means or to alternative locations. You must make your request in writing, and you must state that the information could
endanger you if it is not communicated by the alternative means or to the alternative location you want. We must accommodate your
request if it is reasonable, specifies the alternative means or location, and provides satisfactory explanation how payments will be
handled under the alternative means or location you request.
Amendment: You have the right to request that we amend your medical information. Your request must be in writing, and it must
explain why the information should be amended. We may deny your request if we did not create the information you want amended
and the originator remains available or for certain other reasons. If we deny your request, we will provide you a written explanation.
You may respond with a statement of disagreement to be appended to the information you wanted amended. If we accept your request
to amend the information, we will make reasonable efforts to inform others, including people you name, of the amendments and to
include the changes in any future disclosures of that information.
Electronic Notice: If you received this notice on our web site or by electronic mail (e-mail), you are entitled to receive this notice in
written form. Please contact us using the information listed at the end of this notice to obtain this notice in written form.
Questions and Complaints
If you want more information about our privacy practices or have questions or concerns, please contact us by using the information
listed at the end of this notice.
If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your
medical information or in response to a request you made to amend or restrict the use or disclosure of your medical information or to
have us communicate with you by alternative means or at alternative locations, you may complain to us using the contact information
listed at the end of this notice. You also may submit a written complaint to the U.S. Department of Health and Human Services. We
will provide you with the address to file your compliant with the U.S. Department of Health and Human Services upon request.
We support your right to the privacy of your medical information. We will not retaliate in any way if you choose to file a complaint
with us or with the U.S. Department of Health and Human Services.
The point of contact for the After Hours Pediatrics Compliance Officer is 505-298-2505.